The Small Charity Toolbox Ltd Website and Email Marketing Privacy Statement and Terms and Conditions

Introduction 

The Small Charity Toolbox Ltd is committed to protecting and respecting the privacy of our users.

This privacy statement explains how, and why, we collect personal information about people who visit our website, receive our email updates, or visit our social media platforms. (Collectively referred to in the document as “the sites”). It also explains how we use your information, the conditions under which we may disclose it to others, and how we keep it secure.

The terms and conditions laid out in this policy set out the rights and obligations between The SmallCharity Toolbox Ltd. and visitors to “the sites.”

Please read this policy carefully. We reserve the right to change this policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website and/or “the sites,” you are agreeing to be bound by this policy.

How do we collect information from you?

We obtain information about you when you use our website and when youdownload content when we contact you using e-mail,or when you interact with our social media platforms, for example, when you contact us about providing a service, or download our free resources.

Our Data Protection Officer is Mandy Williams; any questions regarding this policy and our privacy practices should be sent to her by email mandy.williams@thesmallcharitytoolbox.com

What type of information is collected from you and how is it used?

The personal information we collect might include your name, address, email address, IP address, phone number, and information regarding what pages are accessed and when. If you pay for services, your card information is not held by us, it is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions.

We may use your information to:

Who has access to your information?

Third Party Service Providers working on our behalf:

We may pass your information to our third-party service providersthat provide services to you on our behalf (e.g., to process payments or to enable downloads of free resources). Please be reassured that we will not release your information to third parties beyond the The Small Charity Toolbox Ltd for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Your choices

You have a choice about whether you wish to receive information from us. If you do not want to receive direct marketing communications from us, you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We may contact you via your Charity at its official address if the information is in the public domain and we feel the information we are sending is of legitimate interest to the officers or employees of the charity.We will give you the opportunity to unsubscribe if you feel the information is not of interest.

The accuracy of your information is important to us. if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: info@thesmallcharitytoolbox.com.

You have the right to ask for a copy of the information The Small Charity Toolbox Ltdhold about you.

Security precautions in place to protect the loss, misuse, or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected by our third-party software.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources like the Charities Commission to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.

Use of ‘cookies’

Like many other websites, The Small Charity Toolbox Ltdwebsite uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. 

Links to other websites

Our website, email updates and social media platforms may contain links to other websites run by other organisations. This privacy statement applies only to our website‚emails and social media platforms. You should read the privacy statements on the otherplatforms, media you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our sites.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

Children 

We are concerned to protect the privacy of children aged sixteen or under. If you are aged sixteen or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you by The Small Charity Toolbox Ltd., the information which you provide to us may be transferred to countries outside the European Union (“EU”). This may be the case if we sue a payment system or contact management system that is located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing, or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU to provide you with those services.

Analytics

Our web site may also use anonymous information for analytical purposes e.g., pages you clicked on, how long you spent on each page. The Small Charity Toolbox Ltdinternal use only. The information collected is used to improve our website usability and is stored and used for aggregated and statistical reporting.

Disclaimer

The advice given by The Small Charity ToolboxLtd. sites is for guidance only. The advice we give is of a general nature and you should not rely on it. We make every effort to ensure information is correct at the time we releaseit. We offer no warranty, and we cannot guarantee it is complete, accurate or suitable for your charity. We advice you to do your own due diligence. You are advised to take legal, financial, and other advice from your own advisors. 

We sometimes provide templates, workbooks, and checklists for your usee.g., model agendas or planning templates. They are meant to provide general guidance only. You use them at your own risk. 

The goods. services and information provided by The Small Charity Toolbox Ltd. sites are meant for use by registered charities in the UK only. If you use this information for NonregisteredUK charities or other business or not for profit entities, you do so at your own risk. If you are based outside the UK, you access them at your own risk 

Copyright

This website and itscontentsarethe copyright of The Small Charity Toolbox Ltd.©The Small Charity Toolbox 2021. All rights are reserved.
Similarly, the content of all “the sites” belonging to the Small Charity ToolboxLtd. is the copyright of The Small Charity Toolbox Ltd.©The Small Charity Toolbox 2021. All rights are reserved.

Any redistribution or reproduction of all or any part of the content is prohibited except for the following:

You may not, except with our express written distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.
Breaches of this policy will be followed up and legal action taken

Your acceptance of this Policy and your rights 

By using our sites, you consent to the collection and use of information by The Small Charity Toolbox Ltdin accordance with our privacy statement and to be bound by our terms and conditions. If you do not agree to this, please do not use our sites.
Any personal information submitted via “the sites” or by text is treated in accordance with the General Data Protection Regulation. To find out more about your entitlements under this legislation, visit the Information Commissioner’s website. If you would like to review or revise information you have previously provided to us online, you may do so by emailing info@thesmallcharitytoolbox.com.

The Small Charity Toolbox Ltd., Company Number: 12603758 

Registered Office: Little Cressex, Terrace Road South, Binfield, Berkshire, RG42 4

This policy was lastreviewed in December 2021.

info@thesmallcharitytoolbox.com